
Back in 1996 it was quite possible for a single individual to maintain a site just as hideous as a myspace page all on their own! Plus ça change, plus c'est la même chose...
Back in the day (c. 1996), a website was managed in all its animated gif and <blink> tagged glory by a single individual, a “webmaster”, an awkward term somewhat too close to “dungeon master” IMHO, though derived from the established role of “postmaster” – the individual nominally responsible for a domain’s email. Webmasters did everything: server configuration, information architecture (such as it was), content markup (if not the actual writing) and design (again, such as it was at the time, or, if you need a refresher, what myspace looks like today) .
Then sometime in 1997 the web began to attract a handful of users that weren’t unix sysadmins and physicists, which meant (according to marketing) that it had to look gorgeous. So design was outsourced to, umm, designers and webmasters now had to learn a new skill, “front end development”, which is a euphemism for converting someone’s quixotic artistic vision into code and ensuring that when that code is converted back into pictures on any device, anywhere in the world, 24/7 (as we used to say in 1997), it bears at least a passing resemblance to the aforementioned vision.
Then in 1998 the chaps in marketing realized that it wasn’t enough just to have a web site – people had to be able to find it too – and not just via the flyers they’d just printed 90 000 copies of with a URL that doesn’t even exist and you may not even own. Which added Search Engine Optimization to the necessary skills inventory.

Content Management Systems, like the heartbreakingly beautiful drupal (pictured above), theoretically make it slightly less arduous to manage large quantities of quality content. And should anyone ever create a large quantity of quality content, we'll actually find out!
Meanwhile those marketing folks were dreaming up considerably more ambitious web sites, filled to the brim with content that they would never actually get around to writing or updating. But just in case they ever would, we moved away from building sets of HTML files with the odd server-side include for navigation, and determined instead to serve content dynamically from databases via a new type of software called a Content Management System. And this meant that the humble webmaster also had to be a software engineer and database administrator, if they weren’t already.
By now it’s the year 2000, and it had dawned on most medium to large scale organizations that one person can’t do all this. So farewell, jack-of-all-trades webmaster. Or not so much farewell, as “welcome to management.”
Since that time a whole new generation of professionals has entered the business, often as specialists, never once having had to either reboot a server or sub-edit an article (let alone optimize a gif using the “web-safe” palette or convince a manager not to use frames). I think they missed out.
In any case, the role of web manager is still vital. I know this because not all of the websites under my, umm, aegis, currently have real managers (at least, not as I understand the term), and they are much the worse for it. Sure, they may have an ‘Executive Producer’ or a ‘Project Manager’ or a ‘Lead Developer’ and indeed any number of people with one or more fingers in the pie. Ultimately, however, if you want a site to be successful, you need to give an individual full responsibility and authority for it – an individual with a broad appreciation of the principles of web design and who will love the site like a child of their own flesh.
So begins a short series of articles on web team organization, starting at the top with my definition of a web manager and how to spot one…
Let’s begin with my four prerequisites for hiring anyone to do anything. Articulating the baseline will allow us to bypass the obvious and focus on specifics. Thus, any individual I hire needs to…
1. be intelligent.
2. get stuff done.
3. give a monkey’s.
4. play well with others.
As an aside, giving someone full responsibility for a particular website tends to help with #3, as one’s chances of getting hired anywhere else will be severely limited if the website that’s on your business card and in your job title is a complete shambles.
In any case, all of the above is necessary but not sufficient to ensure success in web management. You’ll also need…
1. Superb development or process management skills.
Websites are software, software is technical, and if you’re not then you will forever be at the mercy of those who are, which is not a great position for a manager to be in. Developers, struggling to articulate in non-technical language the operational complexity of your ask, will simply tell you that it can’t be done, or will take nine months, and you will not be able to call them on it. Or you may in turn get frustrated and tell them to “just do it… in two weeks” – and they’ll go off and do it badly, ignoring dependency x or contingency y and it’ll come back to bite you.
So my primary advice is to hire a manager who can code.
That said, a good alternative would be someone who is technically adept and an excellent process manager. It takes a more structured management approach to stay on top of things this way, and communication with the development team will absorb more cycles, but a good Project Manager can manage a website without learning python/ruby/C#/whatever.
What’s my criteria for ‘technically adept’? Able to organize information in MS Excel and use whatever CMS you’ve adopted to its fullest ability without any hand-holding.
2. Web Design 101: Information Architecture, Usability, Search Engine Optimization, Email Marketing, the Law…
There are principles of good web design, and if you do not know what they are, you will make bad decisions. It’s not enough that your content is great (if indeed your content is great), it needs to be written/shot/edited for the web, it needs to be tagged / filed / organized so that it can be discovered, either by following clear, semantically distinct links, or via your search engine, or via someone else’s search engine, or via social media syndication. It should follow design conventions, or be very clear why it isn’t, so that your visitors will find it easy to digest or interact with.
Are you collecting user data? Then you’ll need to know about both privacy and freedom of information law. Are you sending out spam? Then you’ll need to know the law on opt-ins and opt-outs, as well as usability lore on email marketing. Do you care about differently abled site users, or are you designing for a government site? Then you’ll need to know about Section 508 (US), or the Disabilities Discrimination Act (UK) and ensure that your site meets W3C accessibility standards. Etc.
It’s not that any of this stuff is rocket science. It isn’t, and presuming you fit employment criteria #1 above, you could probably get up to speed in just a few months with some dedicated effort.
You cannot presume, however, that any of this is innate or intuitive and that someone coming from a different field or with a particular specialty will simply have absorbed these “soft skills of the web” by osmosis. Every web manager has to know this stuff.
3. Passion for the medium.
This is almost a restatement of employment criteria #3, but any web manager needs to be excited enough about their work that they stay current and remain alert to the potential of the medium. You need to get the feeling that they would be completely immersed in this stuff even if they weren’t being paid. They use the web to organize a significant portion of their daily life, they follow mashable etc, they try things out, they’re either on the bandwagon or they know why they’re not. All of this assists them in knowing the art of the possible in a world that changes every week.
4. Excellent communication skills.
Almost no other role has greater touch within an organization than that of web manager. Even if a colleague has no direct role in producing the site, they will use it, or they’ll be referring people to it, and they’ll have an opinion about it. The web management role touches directly on IT, Marketing, Sales and Corporate Communications, and often beyond the organisation with technology partners, major accounts and other stakeholders. And then there’s your own team of developers, creatives and editorial staff whose own worlds seem mutually impenetrable. In short, much communication is required to draw all these elements together into something approaching a coherent whole, whilst keeping everyone more-or-less happy about it. It’s not enough for a web manager to be able to talk strategy with the boss and code with the developer – they need to be able to effortlessly communicate across these two worlds, and all the others too.
5. Leadership, Responsibility, Authority and an Inclusive Approach
Beyond the specific traits of the individual given the role, it’s vital that the organization invests both responsibility and authority for the site in that individual. Unfortunately it’s all too common for the person who has the fullest appreciation of the site, its abilities and potential, and who loves the site and cares about its quality more than anyone else, to be countermanded / over-ruled / ignored / told what to do by someone with greater authority but whose perspective is severely limited by their specific focus or area of professional responsibility. The consequences of such arrangements are poorer websites and demoralized staff.
So your web manager will require leadership skills – to articulate a vision, to make decisions and to hold the line. Which isn’t to say that the web manager is the boss of everything – just that they are best placed to maintain a holistic view of the site and implement the corporate strategy from that perspective. They’ll also need the humility to realise that they are not necessarily the best copy writer, graphic designer etc in the group, and be more than happy to step out of the way and let the subject experts in the team make the calls – all other things being equal, that is. Don’t get me started on ’rounded corners’.
Further Reading